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How I claimed my €250 EU261 compensation from British Airways

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A couple of weeks ago I was out of the office on a week long review trip (Ibiza, Madrid and Frankfurt … you may have read about it). As I wanted to be back in London for the weekend, I booked a Friday late afternoon flight back to Heathrow.

I got to Frankfurt, had food and drinks in the JAL lounge (the review of that is still to come) and boarded the plane on time. The crew did the safety briefing, the plane taxied around for a bit – and then stopped.

After a while we were told that the engine was broken and an engineer would have to look at it.  He would decide whether or not we could fly to London.

What followed was a back and forth of information and decisions that went a bit like this: we will stay on the plane, we need to get off, we will wait, ok we will get off in a bit and go back to the terminal, [more waiting and crew serving water], we are going to leave now, ok we might need to stay in Frankfurt, LONDON IS SENDING A NEW PLANE.

As confusing as this sounds, I did appreciate that the crew gave us every update they had and that the captain came through the plane to answer questions.

After two hours on the runway the plane taxied back to the terminal.  We were told that we’d have to be back by the gate in 30 minutes.  I went back to the JAL lounge where the receptionist assured us that she’d make an announcement. After another hour the plane from London landed.  Unfortunately there was no food on board but at least I didn’t have to spend another night in Frankfurt.

Claiming compensation

When I got back to the office, I decided to seek EU261 compensation.

Under EU law you can claim compensation for flights that are more than 3 hours delayed:

Up to 1,500km within the EU – €250

Over 1,500km within the EU and all other flights between 1,500km and 3,000 km – €400

All other flights – €600

Confusingly, flights TO the EU must be operated by an EU airline for your claim to be valid.  Flights FROM the EU are valid irrespective of the nationality of the airline.

My flight was 4 hours delayed so I decided to make a claim.  As Frankfurt is under 1,500km from London I was theoretically due €250.

How do you make your claim?

Unfortunately there is not an easy click through menu to claim your compensation on the BA website.  You have to file your claim using the general ‘Contact Customer Relations’ form.

Bad IT design or a cunning plan to make it more confusing to claim?  You decide …..

You need to go to this page of the BA website and fill out your personal details, flight information and a detailed description of your request.

I put:

‘I’d like to claim EU261 compensation’

The answers that followed on the screen did NOT provide me with immediate help:

…. so I clicked ‘Submit’.

Three days later I received an email from an Andrew Washburne apologising for the delay and informing me that

‘the distance of [my] disrupted journey (calculated in accordance with the Regulation) was less than 1,500km, and this means entitled to €250.00 in compensation. This equates to £213.86 in local currency.’

I had to go back to the BA website and enter my case reference number as well as my bank details for the money to be send to my account.

Three days later I received an email that the payment had been made and after another three days the money was in my account.

BA EU 261 compensation claim payment confirmed email

Conclusion

Once I had figured out how to make my claim the process was straightforward. A few emails back and forth and the money was in my account within 9 days of my initial contact.

The email mentioned the option of getting Avios instead of money, but it didn’t say how many. Rob’s recent article on BA’s Avios offer to people who are due €600 suggests that it would probably not have been close to 21,386 Avios (1p per point).

Flight delays are annoying, but when they do happen it’s good to know that it’s fairly easy – although not quite as easy as it could be – to claim the compensation you are due from British Airways.


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Comments (110)

This article is closed to new comments. Feel free to ask your question in the HfP forums.

  • John says:

    Anika, BA are very good in this regard. You ought to try EasyJet. 18 months of stonewalling. A claims company did eventually get a payout but they had to initiate court proceedings.

    • Graeme says:

      I’ve also had problems with easyJet lately. Over three months they just wouldn’t answer e-mails about refunding the cost of a flight they cancelled – then when they do reply they just send some C&P nonsense. I took to Twitter in the end, then within a week it had been refunded. Customer Services do not speak English as a first language whereas the Twitter lot seem to.

    • Harpo says:

      You should see Ryanair’s response to EU261 – no surprises there!

      My wife and two 5 year olds, with grandmother and auntie in tow, went to stay with family on the farm in Kerry last half term – 4 hour delay on an evening flight back, and the kids were miserable – the airport cafe ran out of food. All communications stonewalled, for ages, then refused on what seems quite spurious “extraordinary circumstances” of the plane being delayed earlier in the day on another route.

      Looking into others’ experience on MSE seems that they’ve appealed a lot of Small Claims judgements both in UK and Ireland – the customer then has to weigh up, do I take it to Court, do I litigate in person, is instructing representation worth it, and is it worth risking costs when they instruct a QC for the sake of under a grand of comp. I’ll take it so far but sometimes not worth it.

  • John Myerscough says:

    For a recent 3 hour plus delay LCY to Zurich (which was subsequently cancelled) I wrote to BA claiming the €250 and was offered 20,000 avios as an alternative. I had also complained about troubles in the booking process and these avios were described as an “enhanced compensation package” so this is perhaps a higher offer than usual.

  • Joan says:

    I had a flight from city airport to Zurich cancelled as I was actually in the car on the way to the airport – they said it was for operational reasons . I think they meant it was because the plane didn’t have enough passengers booked in ! This was a Friday lunchtime . They offered me a flight 36 hours later from Heathrow ! As I was only going for the weekend , this was ridiculous . I had to go to Gatwick and get an easyJet flight! Basically I used the compensation procedure but it took 2 months , endless phone calls and lots of stress to get that money , plus the refund for the flight that didn’t happen . I wasn’t impressed .

  • Frenske says:

    I have claimed twice compensation; once from BA and once from SAS. Fortunately both times I was flying for company meetings so I did not care that much plus I got the money not the boss.

    For both companies was a bit a puzzle where to find the forms or right contacts.

  • Mark says:

    Norwegian are another airline like Sleazyjet who continually try to wriggle out of their obligations by claiming extraordinary circumstances. So far I’m 3/3 for €250.

    My suspicion is that the do a blanket refusal of all claims, hoping to whittle down the number by at least half.

  • Rebecca says:

    I had both flights cancelled on a weekend trip top Berlin last year with BA. As I had expenses (and the customer service I received was actually appalling) I had decided to send an email with all my points listed and all my paperwork attached. I received a confirmation they received my email and nothing more. A month later I printed everything out and sent it by post. Three weeks following this I received two cheques, one for €500 compensation and another for the bare minimum of the expenses that they could get away with paying. I have repeatedly chased them for something in writing to explain why my flight was cancelled on the Friday as I needed it to claim on my travel insurance for the hotel (I was rebooked onto a Saturday morning flight) but they are apparently unable to do this. I’ve given up now.

  • Rod says:

    Just wondered if someone can provide advice. I was delayed on BA 799 from Helsinki to LHR by more than 3 hours in June 2015. The flight was actually delayed from a knock on effect of earlier delays caused by a French ATC strike. At the time BA refused EU261 compensation citing the ATC strike although it is likely it did not affect this flight directly. Do you think it’s worth persuing again in light of the fact that knock-on weather delays are eligible for eu261?

  • Joe says:

    I am trying to make a claim at the moment (RAK-LGW) but BA are stating the time, the aircraft stopped at a passenger gate or parking stand was 178 minutes delayed – 2 minutes short of compensation. I have read on various forums that the time needs to be when the doors are opened and passengers free to leave. Does anyone know where to find this recorded time? Or if BA make a record of it? Normally it takes more than 2 minutes to open the doors!

    Joe

    • C77 says:

      It’s not for you to prove but the airline to prove if it went to court. I’ve been stuck at gates in the past where no staff have been present for 10-20mins before it lights up and swings to life. Take it to CEDR and let them decide whether it worthy of taking to court. I’m 99.9% certain BA never go that far and settle in the days leading up. Just not worth their time.

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