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What is AmexExpense and how does it work?

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This article is sponsored by American Express

From hotel loyalty status to the Dell £150 annual credit, there are a host of benefits to the American Express® Gold and Platinum Business Cards that we regularly cover at Head for Points. However, until today we haven’t delved too deeply into one of the Cards’ newer benefits – the AmexExpense tool.

We can all relate to the headache of submitting expense forms at employers, and I can only imagine the complications finance teams – or business owners – must face when trying to reconcile these expenses. AmexExpense aims to remove that headache and make expense management a smooth process for both the employee and the employer.

What is AmexExpense?

Launched recently, AmexExpense is a fully-digital expense management tool for businesses. Available for all UK Business Gold and Business Platinum Cardmembers, the free-to-use expenses system simplifies the expense administration process by eliminating the need to save paper receipts and undertake lengthy manual reconciliation.

It does this by offering simple accounting software integration and providing an easy-to-use App for employees and expense approvers

American Express Business Gold and American Express Business Platinum Cardmembers are able to set up an AmexExpense account quickly and add unlimited users/employees to the account, allowing for company-wide access to the tool.

How the AmexExpense app works for the employee

The employee downloads the AmexExpense App to their phone as a starting point and then creates an account.

AmexExpense is a perfect complement to their Employee Cards – essentially, any Employee Card spend is available automatically in the app, so the employee can simply select any of their Amex spend and submit as an expense. No receipts needed.

Other expenses – including spend that isn’t via Amex –are can also be logged by taking a photo of a receipt and the photo is then uploaded to the App. Provided the image is clear enough, AI technology scans the receipt and auto-populates a form with much of the detail. It is very accurate and I found the fact that AmexExpense recognises all major currencies, and nine languages, particularly useful given that often expenses are incurred on trips overseas.

The app is integrated with Google Maps so mileage claims are made by adding in the origin and destination of the trips and again, the form is auto-populated with the mileage calculation.

Once the receipt/transaction is uploaded, the employee doesn’t need to do anything else, but they are able to see at which stage the expense is at. For example, if the expense has been approved but is awaiting processing by the accounts team.

How the tool works for approvers and accounting

Once uploaded, the employee’s expense approver gets an alert to approve the expense, which they can do in one click using the app on their phone.

AmexExpense integrates with several of the most popular accountancy software packages including Sage, QuickBooks and Xero and the expense report is fed through to the accountancy software via API so as soon as it is approved.

Because the tool integrates with these software packages, it minimises data entry for the finance team, requiring them to review the report rather than manually enter it. Crucially, this means that expenses can be paid much more quickly to the employee.

Additional card benefits

Whilst AmexExpense is a useful benefit, it won’t be the sole reason most people take out the American Express Business Gold Card and American Express Business Platinum Cards.

Both Cards come with attractive sign-up bonuses. 

Currently you’ll receive 20,000 American Express Membership Rewards® points when you spend £3,000 within three months with the American Express Business Gold Card.

The American Express Business Platinum Card offers an even higher sign up bonus – there’s a limited time offer until 16th November: 60,000 Membership Rewards points when you spend £8,000 within 90 days.

Whilst the American Express Business Platinum Card does have a higher annual fee (£650), it also comes with a number of travel benefits, including two Priority Pass cards, elite status in four major hotel loyalty programmes and a newly introduced £200 annual credit to spend with Amex Travel.

You can see the full list of benefits for the American Express Business Gold Card here and the American Express Business Platinum Card here.

Why use AmexExpense?

If you are a small business owner, AmexExpense is well worth trying, particularly if you are already using one of the connected accountancy software packages. It’s free to use and very quick to set up and should save employees and finance teams considerable time and paperwork.

The fact that AmexExpense has unlimited users means it can be utilised by a range of companies, from a Head for Points-sized staff of three to a sizeable SME.

With the much-discussed cost of living crisis, employees are going to want and need their expenses paid swiftly and AmexExpense could support in streamlining the expenses process.

If you’d like to apply for the American Express Business Gold Card, please click here or for the American Express Business Platinum Card click here.

Comments (17)

This article is closed to new comments. Feel free to ask your question in the HfP forums.

  • Tim says:

    Do you know if this is just a uk tool or do Canadian business Amex cards come with the same access?

  • Louie says:

    Surely you need an invoice/receipt for VAT purposes (assuming there is VAT to reclaim)?

    • Rob says:

      Don’t know about you, but in all the years we’ve been paying HfP VAT they have happily taken my money and never asked a single question about anything, yet alone asked for proof of anything.

      I point you towards the front page of The Times today and the ludicrous huge frauds that HMRC has overseen on RnD credits.

      • KevinS says:

        My employer requires one when claiming expenses or they don’t get paid.

      • Ken says:

        It’s a basic accounting record.

        Of course you could provide other evidence (statements, delivery notes, suppliers VAT number, evidence of payment), but it’s far , far easier to just keep a record of the VAT invoice.

        I’m not sure ‘whataboutery’ will be much help in the event of a VAT inspection.

        • CarpalTravel says:

          I think rather that Rob was highlighting the HMRC’s level of colossal level incompetence meaning it’s be less likely that a VAT inspection would occur in the first place.

          Their levels of inconsistency however, coupled with a propensity to target those that cannot afford expensive lawyers leaves me to always keep things in order, personally. Much easier to target the little guy.

          • Rob says:

            HMRC is very predictable. It looks at average profitability by sector and then targets those who seem to declare below average profitability, especially over an extended period (when not handing over huge sums to laundrettes and care homes who claim to be investing hugely in R’n’D ….)

    • Charles Amex says:

      To help, here is an excerpt from from “Keep records of all your business expenses as proof of your costs. Add up all your allowable expenses for the tax year and put the total amount on your Self-Assessment tax return. You do not need to send in proof of expenses when you submit your tax return. But you should keep proof and records so you can show them to HM Revenue and Customs (HMRC) if asked.”

      With AmexExpense you can connect your transaction with the receipt, this way you can process the transaction and receipt according to the UK regulations, and keep track on all your receipts after they have been processed. Using the Xero, Sage or Quickbooks integration, the receipt images get transferred from AmexExpense into the accounting system.

  • froggitt says:

    “Once the receipt/transaction is uploaded, the employee doesn’t need to do anything else” – does it OCR the amount and the supplier?

    • Charles Amex says:

      The OCR picks the amount, VAT, date, and the built-in machine learning module automatically categorizes the expense.

  • Christian says:

    I’m being dense. I can’t see where to register to start off. Only a login. Which isn’t the same as my Amex account login because I already tried that. How do you register to get started with it?

  • Stephen says:

    If Amex really wanted to be helpful, they would support Open Banking so that we could get automated bank feeds into our accounting software—rather than having to do manual statement exports/imports each month.

    I’d certainly use my card a lot more if transactions came through straight away automatically.

    • Etk says:

      Ours works fine with Xero – just approve it using your Amex login and it comes through just like our bank account feed.

  • JosephH says:

    It seems to be a white labelled version of so you can probably find reviews of that elsewhere – it looks to be a clone of expensify.

    Looking at the install figures for their Android apps, findity is at the 10K+ level, expensify at 1M+, so this amex white label is likely a really big win for findity. I’m not sure I see any killer feature that’d make it worth my company switching away from expensify.

This article is closed to new comments. Feel free to ask your question in the HfP forums.

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