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What rights do you have if your flight has been cancelled this Summer?

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Airlines and airports have been dominating the headlines for the past few weeks thanks to tens of thousands of flight cancellations. British Airways alone has cancelled around 16,000 flights over the Summer season, about 17% of its overall planned capacity between April and October.

That said, there is no need to panic. The vast majority of flights are still operating as normal, with only 2.5% of flights cancelled within 72 hours of departure according to aviation analytics firm Cirium.

My personal view is that you shouldn’t be put off travelling, but you should expect and prepare for disruption. This includes knowing your rights in case of delay, cancellation or lost baggage.

British Airways A320

Fortunately, there are extensive consumer laws in place to protect you when things go wrong. These are primarily under EU261, which has been subsumed into UK law following Brexit, and the Montreal Convention. You can read the original text of EU261 here but case law has expanded its scope substantially since 2004.

EU261 covers all flights departing from a UK or EU airport, regardless of the airline. Iceland, Liechtenstein, Norway and Switzerland are treated as EU airports for the purposes EU261.

For flights arriving from outside the UK/EU, you only qualify for compensation if you are flying on a UK/EU airline. American Airlines flights to London do not qualify, but British Airways flights do.

Crucially, these protections apply to you regardless of how you paid your flight – whether you paid for a cash ticket or using Avios or miles. The rules state:

“This Regulation shall not apply to passengers travelling free of charge or at a reduced fare not available directly or indirectly to the public. However, it shall apply to passengers having tickets issued under a frequent flyer programme or other commercial programme by an air carrier or tour operator.”

If your flight has been cancelled ….

Article 5 of EU261 deals with cancellations:

1. In case of cancellation of a flight, the passengers concerned shall:

(a) be offered assistance by the operating air carrier in accordance with Article 8;

Article 8 outlines the duty of care an airline has towards you in the case of cancelled or delayed flights, including the right to reimbursement or re-routing.

Whilst the regulation talks about the operating carrier, precedent has pushed this back onto the marketing carrier. If you buy a ticket on ba.com for a flight with a BA flight number but which happens to be operated by American Airlines, it is BA who you should call if it is cancelled, not American.

Here is the relevant extract from Article 8:

Article 8: Right to reimbursement or re-routing

1. Where reference is made to this Article, passengers shall be offered the choice between:

(a) – reimbursement within seven days, by the means provided for in Article 7(3), of the full cost of the ticket at the price at which it was bought, for the part or parts of the journey not made, and for the part or parts already made if the flight is no longer serving any purpose in relation to the passenger’s original travel plan, together with, when relevant,

– a return flight to the first point of departure, at the earliest opportunity;

(b) re-routing, under comparable transport conditions, to their final destination at the earliest opportunity; or

(c) re-routing, under comparable transport conditions, to their final destination at a later date at the passenger’s convenience, subject to availability of seats.

As you can see, there are three clear options: a full refund (clause a), re-routing as close to the original flight timings as possible (clause b) or re-routing at a later date (clause c). It is your choice which of these you choose, not the choice of the airline.

If you choose to be re-routed at the earliest opportunity but the time of departure of the new flight is at least a day later than the original flight then the airline also has a duty of care to you. This includes reasonable meals and refreshments as well as overnight accommodation, where applicable.

There does not need to be Avios seat availability if your cancelled flight is an Avios redemption and you would like to be rerouted.

British Airways will only reroute on airlines with which it has a commercial agreement to buy seats at a discount during periods of disruption. If your flight to Germany is cancelled, you will not be rebooked on easyJet even if seats are available and there is no BA alternative. You would need to obtain written confirmation from BA that they will only rebook you on a flight which departs later than the easyJet one, buy a cash ticket on easyJet, submit a claim to British Airways and then – in the likely scenario that it refuses to reimburse you – take the airline to arbitration or launch Money Claim Online legal proceedings.

Note that there is no legal definition of “at the passenger’s convenience”. During the pandemic, some travellers were taking advantage of this by booking cheap off-peak flights which were virtually certain to be cancelled and then demanding rebooking on peak Christmas and New Year or school holiday dates. The airline is within its rights to decide that your definition of ‘convenient’ is not the same as their definition, with an invitation to sue them if you disagree.

Am I eligible for compensation?

If your flight has been cancelled, you may also be entitled to compensation. This is also regulated by Article 5.

Whether or not you qualify for compensation depends on how much notice you are given for your flight cancellation:

  • If your flight is cancelled more than 14 days in advance then you are NOT entitled to financial compensation on top of your refund or rerouting
  • If your flight is cancelled between 7 and 14 days in advance then you only receive compensation if your alternative flight leaves more than two hours before the scheduled departure time or arrives more than four hours later than the scheduled arrival time
  • If your flight is cancelled within 7 days of departure you only receive compensation if your alternative flight leaves more than one hour before the scheduled departure time or arrives more than two hours later than the scheduled arrival time

You should note that being rebooked on an EARLIER flight still entitles you to compensation in certain circumstances. The rules reflect the fact that, whilst you will arrive at your destination earlier than planned, you may have been inconvenienced by having to leave your departure city earlier.

The exact amount of compensation you are eligible for varies on the length of the delay and the distance you are flying. Remember that you receive no money if your flight was cancelled over 14 days in advance and, even within 14 days, you will receive no money if your new flight has only modest time changes.

The level of compensation is outlined in Article 7:

Article 7: Right to compensation

1. Where reference is made to this Article, passengers shall receive compensation amounting to:

(a) EUR 250 for all flights of 1,500 kilometres or less;

(b) EUR 400 for all intra-Community flights of more than 1,500 kilometres, and for all other flights between 1 500 and 3,500 kilometres;

(c) EUR 600 for all flights not falling under (a) or (b)

Since Brexit, these limits have been switched to fixed Sterling equivalents although, on flights to/from the EU, you are likely to be paid the EUR levels above – British Airways is still doing so.

The compensation is halved if you accept a re-route to your final destination and the delay is under two hours for shorter flights or under four hours for longer ones. If you are re-routed on an earlier flight, your compensation will therefore be automatically halved because you did not arrive late.

It is important to note that the airline is only liable for compensation if the cause of the cancellation is the airline’s fault. If, for example, you are delayed due to bad weather conditions (or, in the case of Rob’s wife last week, Air Traffic Control issues) then you are not eligible for compensation but you are entitled to hotel and other costs.

It is not unknown for airlines to issue untruthful statements about why a certain flight was delayed. Legal precedents in recent years have substantially narrowed the list of reasons which are acceptable as being out of the control of the airline – the unavailability of spare parts, spare crew or spare aircraft is not a valid excuse.

Wizz Air

If your flight is delayed ….

You may be eligible for compensation and care if your flight is delayed. In Article 6, a delay is defined as:

  • 2 or more hours late from scheduled time of departure for routes of less than 1,500km
  • 3 or more hours late from scheduled time of departure for for all flights within the EU over 1,500km and all flights between 1,500km and 3,500km
  • 4 or more hours late from scheduled time of departure for all other routes – ie all flights over 3,500km long.

If your flight qualifies as delayed then the airline has a duty of care to you, which includes reasonable meals and refreshments as well as overnight accommodation and transport between the airport and hotel. You are also entitled to two free phone calls, telex (!) or fax (!) messages.

If your flight is delayed by 5 hours or more then the airline must give you the option to cancel your flight and receive a refund.

EU261 does not specify financial compensation payments for delayed arrivalshave a read here. EU261 only covers (as per Article 1.1):

  • denied boarding
  • flight cancellation
  • non-financial compensation for delayed departure

Compensation for delayed arrivals is based on the 2009 legal cases of Sturgeon v Condor and Bock v Air France. The court decided that the law was wrong to pay compensation for late arrival due to a re-routing but not due to late arrival of an operating flight. For delayed flights you will receive:

  • €250 for an arrival delay of 3+ hours on a flight of up to 1,500km
  • €400 for an arrival delay of 3+ hours on a flight of 1,500km – 3,000km
  • €300 for an arrival delay of 3-4 hours, and €600 beyond that, on a flight of 3,500+ km

The arrival time is based on the time that the aircraft doors are opened. This is not stated in the regulations but was decided by the 2014 case of Germanwings v Ronny Henning.

If you have a connecting flight on the same ticket, the delay is judged by the time you arrived at your final destination. If a 30 minute arrival delay on your first flight means that your connection is missed and you eventually arrive over three hours late, you have a valid claim.

If your baggage is lost or delayed ….

Unlike for delay or cancellation, there are no fixed rules for what you are entitled to if your airline loses or delays your baggage. For this reason, you should always travel with a strong insurance policy.

The Montreal Convention provides certain protections but, unlike EU261 these are far less specific. According to Article 19, “The carrier is liable for damage occasioned by delay in the carriage by air of passengers, baggage or cargo.”

Your entitlement is outlined in Article 22:

“In the carriage of baggage, the liability of the carrier in the case of destruction, loss, damage or delay is limited to 1,000 Special Drawing Rights for each passenger”

The only exception is when you have made a ‘special declaration of interest in delivery at destination’ and paid any associated charge.

(Because the Montreal Convention is an international declaration all reimbursement rights are given in ‘Special Drawing Rights’ which can be converted to your local currency. 1,000 SDR is approximately £1,115.)

Most airlines will cover you for any essentials you need to buy when your bag is delayed, including toiletries and essential clothes. However, there is no fixed list of what is eligible and what isn’t. For example, if you are going to a wedding, a suit or dress may be eligible even though it might not otherwise be considered essential by the airline.

Because your rights are so wishy-washy, it is always best to have a good insurance policy which will have much clearer claim rules.

Note that a bag is considered permanently lost if it has not arrived within 21 days of the original scheduled time of arrival.

If you want to discuss a specific case, we have a ‘Flight changes and cancellations help’ board in the HfP forums here.

PS. You should obviously take independent legal advice if necessary, and should not rely on anything written above. Remember that the many additions to EU261 which have been set by legal precedent since 2004 are not written into the official wording.

Comments (205)

This article is closed to new comments. Feel free to ask your question in the HfP forums.

  • Mark says:

    So my Lufthansa flight was cancelled within seven days. As there was no suitable alternative, I cancelled and rebooked with another carrier at a higher price. I received a full refund from LH, but am I entitled to compensation for a cancelled flight less than seven days?

    • AJA says:

      No. You should not have cancelled for a refund. Once you do that your contractual rights with Lufthansa have ended. As far as they are concerned you got your money back and did your own thing.

      You should have gone for the option to be re-routed at your earliest convenience. That way LH would have had to pay you compensation for the cancellation and paid for an alternative flight if they weren’t able to reroute you themselves.

      • meta says:

        Unless under Article 15 you can prove that Lufthansa did not inform you of your full rights when you contacted them. The hardest thing will be to obtain such proof though.

        • Ls says:

          You don’t have to obtain any proof. The airline must prove you were offered your choices.

  • @mrsoaroundworld says:

    Thank you for this – makes it very clear. We had 2 recent cancellations with BA (the return flight and the rebooked flight were both cancelled) and BA paid for both cancellations and then we were able to claim the tickets with the new airline we had to book to get home from Amex Platinum (which asked for all details and correspondence) and deemed that the compensation we got from BA was exactly that. I did a poll on my Instagram and 80% of readers said I wouldn’t be able to get the ££ of new flights back and I was glad I was able to.

  • Tony says:

    Good timing. Just starting a claim now and boy do they make it difficult. My wife’s Aer Lingus flight from Dublin to Birmingham was cancelled whilst she sat at the gate waiting to board. No information offered by the Gate staff only that she would receive notification by email of the rescheduled flight. She is not a regular flyer and I found out about this only when she called from the bus back to Dublin, so too late to point her in the direction of Aer Lingus services at the airport. On the other hand a lovely lady in their call centre, based somewhere in the East and connected by string and a can, did tell us she could stay in the Presidential suite at the Conrad and have Lobster for Breakfast, Lunch and Dinner. Basically useless after holding for one hour and 40 minutes. The flight was delayed 2 days with no option to re-route given. The claim form allows 3 receipts to be uploaded. Also she booked the first hotel night on points not cash. I foresee a nightmare ahead.

  • RobH says:

    Great Article Rhys, thanks for such a great breakdown. So if I understand correctly

    (b) re-routing, under comparable transport conditions, to their final destination at the earliest opportunity

    Does that mean in my BA flight to the US is cancelled, I can rebook on Virgin if they have a similar timed flight. (i.e. closer to the departure time than any other BA flight) Then I’m entitled to claim the price of a cash ticket from BA (even if I booked using Avious with a 2-for-1 AMEX voucher)

    Also, if the closest flight is a BA flight leaving the day before – that I can take that, and then charge BA for an extra night hotel at the destination?

    Thanks, Rob

    • AJA says:

      Re choosing Virgin technically yes but in reality you need to give BA a chance to offer you an alternative and they are far more likely to rebook you on another Oneworld (OW) partner eg American Airlines. You will have a battle If you just rebook on Virgin without giving BA a chance to reroute you first. You have to be reasonable with your actions.

      Also with a 2-4-1 it is both passengers who must be re-routed. So much more likely to be on a BA or OW flight a few hours later.

      Re the second question BA has a duty of care to look after you so if the flight the day before is the only suitable option then yes BA should pay for the extra night Hotel and food and drink. But it is much more likely that BA will reroute you within a few hours of your original flight.

      Remember also that a 4 hour delay in getting you to your destination is likely to also mean you are entitled to compensation in addition to the reroute so it may be worthwhile getting there later rather than earlier.

      • RobH says:

        Thank you AJA

      • pauldb says:

        You can try your luck with the hotel but I disagree. Article 5 is clear that the hotel obligation (9.1(b)) only applies if your new flight “departs at least the day after.”

        • meta says:

          It doesn’t state that. This is the full Article 9:

          “Right to care

          1. Where reference is made to this Article, passengers shall be offered free of charge:

          (a) meals and refreshments in a reasonable relation to the waiting time;

          (b) hotel accommodation in cases

          – where a stay of one or more nights becomes necessary, or

          – where a stay additional to that intended by the passenger becomes necessary;

          (c) transport between the airport and place of accommodation (hotel or other).

          2. In addition, passengers shall be offered free of charge two telephone calls, telex or fax messages, or e-mails.

          3. In applying this Article, the operating air carrier shall pay particular attention to the needs of persons with reduced mobility and any persons accompanying them, as well as to the needs of unaccompanied children.”

          • meta says:

            And it has been ruled by ECJ pre-Brexit that the it also applies for cancellations within 14 days.

          • pauldb says:

            I said Art 5 narrowed the applicability, not Art 9.

  • lcylocal says:

    Great guide. Well done. Have you considered a companion piece on what re-routes BA in particular will book?

    It seems to me too often people are forced to cancel because they don’t realise they have the right to re-routing, but that paying for new flights then claiming via MCOL to enforce their full 261 rights will be a significant expense and hassle for many.

    • Whitespace says:

      There’s a website for which carriers BA will book you onto, search for British Airways Trade Support, Standard Customer Guidelines

  • Paul says:

    So if LHR was the cause as was a couple of weeks ago (telling airlines to chop flights for the next day), does that mean BA can say ‘not our fault’ so no compensation? My inbound flight from Zurich was cancelled twice then i was told to get to Basel to pick up a BA flight home. 27 hour delay given an overnight stay needed!

    • Rhys says:

      Yes, but the airline still has a duty of care to you. You just won’t get any additional compensation.

      • sayling says:

        Is that strictly true? LHR told airlines to reduce their schedules – it was a commercial decision by the airlines WHICH flights they chose to cancel.

    • AJA says:

      Yes. That was an extraordinary event outside of BA’s control (assuming that was the actual reason for the canxellation) But you were entitled to a duty of care for the 27 hour delay and the extra night’s hotel bill and food and drink (not alcohol) and for the cost of getting to Basel. Raise a claim via the BA.com/complaints webpage. Submit receipts once you have an 8 digit case number. I would also claim for the cancelled flight. It is up to BA to prove that the cancellation was an extraordinary circumstance.

    • Erico1875 says:

      LHR give more than 14 days notice so the airlines have time to adjust their schedules. If the airline then cancels within 14 days the chances are it is for another reason so compo may be due.

      • ChrisC says:

        A few weeks ago HAL literally said we are chopping the number of flights we can manage tomorrow.

        No 14 days notice given.

        There have been lots of schedule changes recently (all airlines not just BA and lots of airports such as AMS).

        Some are down to the airlines (lack of crew) and some down to airport decision.

        Some where 14 days notice has been given and some where it simply can’t be.

        You can’t make blanket statements about the current situation.

        • meta says:

          What @Chris C said exactly! The moment it was announced yes, it was extraordinary circumstances, but anything later it is questionable and airlines will tell you anything just to get out of compensation. Do
          your own research immediately!

  • BA-Flyer says:

    If a flight is cancelled whilst you are already at the airport, are you entitled to compensation and hotel expenses? Or is the intention that the compensation covers all your costs?

  • Ben says:

    Very timely article. I was booked on BA2550 at 8:10am today to Malaga. Woke up at 4:30am to leave for the airport and checked the app which told me the flight has been cancelled (I also checked last night before bed and it was still showing as scheduled). I received no email notification or text. I was not automatically rebooked onto another flight. I rebooked myself in a blind panic onto the next available flight (Tuesday afternoon) before that became sold out with other passengers rebooking as well. Called BA when they opened at 6am and asked whether I could move to an earlier flight which had since started to show availability only to be told that given I had already rebooked, any further changes would have to be paid for. They have become a complete joke. Submitted compensation claim already – sure they’ll find a way to wiggle on that too.

    • ChrisC says:

      You basically get one free change when a flight is cancelled and when you chose the afternoon flight that was it and wanting to change to the morning flight is now a voluntary one and any fare difference is payable.

    • Yuff says:

      Rob wrote a very good article about flights which were likely to be cancelled earlier this week by checking if flights were still for sale and, if they weren’t on sale, whether they has been sold out.
      Before our August flights were cancelled I had checked both sites, in the article, and seen flights I had booked back from Geneva in august weren’t showing on the schedule so when I got the email Friday I re-booked the closest flight straight away.
      Also had some flights to Vienna cancelled in October and chose earlier flights.

    • Rich says:

      You should have waited to talk to BA, it would be a longer journey but they could have flown you via MAD or BCN today I would think.

    • Gordon says:

      That’s crazy that all your info is with BA when you book your flight and you don’t get any notification if your flight is cancelled. You actually have to wake up and check to see if your flying or not.Unbelievable.

      • sayling says:

        Makes you wonder how people/businesses coped before email…

    • Ls says:

      That is correct. You really need to think carefully before choosing- you never get another choice. You might be able to persuade BA to move you outside EC261 on the grounds it will save them a few days hotel.
      You have now also lost your right to book on another airline.

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