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A review of flying British Airways long-haul with a disabled wheelchair passenger

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We virtually never cover issues relating to disabled or wheelchair passengers on Head for Points, even though it pops up in reader emails on a regular basis.  This is purely because it isn’t an area where any of the HfP team have any experience unlike, say, travelling with small children.

I was therefore very keen when reader Gary offered to write up a trip he took with his wheelchair-bound mother, especially as the trip they took was a deal they found on Head for Points.  We both hope that this article will have some value for anyone else who is considering something similar, especially as it covers both the flights and the process of booking suitable hotels.  Over to Gary ….

Cape Town on British Airways

“After years of explaining to my mother that the reason she didn’t like flying was that she was doing it wrong, she finally called my bluff and agreed to a trip to South Africa. This was all the more remarkable as my mum had a stroke 2 years ago, and has had very limited mobility since. Her husband, Tom, has also had a couple of knee replacements and struggles to walk any distance. They had convinced themselves that they would never fly again.

Thanks to Head for Points, we got the word on a great British Airways deal to Cape Town, First Class for under £2,000 return.  We booked by phone with BA, to find out that the only suitable dates available didn’t have a direct return available from Cape Town – we would have to travel back via Johannesburg. This would mean a long and tiring trip back to our home base of Glasgow, with two stops on the way. It turns out that BA’s strict seven day maximum stay rule didn’t include additional time for layovers – worth noting if these deals come back up again – so we added a couple of nights in Jo’burg to break the journey.

Flights sorted, it was time to book the hotels. As a relatively able-bodied person myself, I was not aware how difficult it is to book a room at a hotel and ensure that you have the accessible bathroom facilities that you need. It also appears that South Africa has little or no legislation on requirements to support disabled access – many hotels simply do not cope with wheelchairs.

Once we narrowed down the hotels we wanted to stay at, I had to contact each hotel, ensure that there was an accessible room, find out what room type that was, and compare prices and availability on the booking sites. I’m a regular user of comparison sites for hotels, but the inability to choose accessible rooms makes them less useful. They are also difficult about letting you choose different room types for the same booking.

My advice is to use them to gauge the best rate, then negotiate directly with the hotel, ensuring that the hotel remains aware of the accessibility requirement.  It is also worth noting that ‘accessible’ is not a universally recognised term – we had to revert to ‘disabled room’ to ensure we were understood.

We ended up choosing the Asara wine estate for three nights, to get a taste of wine country, followed by three nights at the 12 Apostles by the sea near Cape Town itself. Our Jo’burg layover was booked at the Black Rhino Lodge at Pilanesberg Game Reserve – a two hour drive from the airport.

As we had luggage for four adults, and shoes for eight (my wife does not risk having the wrong shoes) plus walking frame and collapsible wheelchair, we needed a sizeable car.  Pilanesberg also offers the opportunity for self-drive safaris, so I booked a Discovery 5 from SMH Car Hire near Johannesburg. They are off site, but will deliver and collect from the airport.

Just to re-iterate at this point – my mother had not flown for years, and would not contemplate flying even before her stroke. In the six months between booking and travelling, we were convinced that she still might cancel.

Our outbound flight

The first part of the journey was straightforward, a taxi to Glasgow Airport courtesy of our local taxi company who use Mercedes V class vans for airport duty. The luggage and four adults fitted – just – and getting in and out of the van was OK.  The drop off at Glasgow to check in is a short walk, and it was explained that our wheelchair could be used all the way to the gate, then stowed in the hold, to be brought back up for the transfer at Heathrow.

Security at Glasgow couldn’t be any friendlier or more helpful, and we were through in minutes. Tom managed the long walk to the one BA lounge, although this was probably about his limit. We got to the gate early, and were boarded first. Mum was in row 1, so it was an easy move from the chair to the seat, and the wheelchair taken away and stowed.

Arrival at Terminal 5 meant waiting for the plane to empty and the assistance crew to arrive. They insisted on using a narrow chair designed to fit between the seat rows to deplane mum, then put her in her own chair, which seems a bit unnecessary, but those are the rules.

We made the dreaded Terminal 5 to Terminal 3 transfer quickly and easily – it appears that mid-afternoon on a Wednesday is a good time to do so. The bus had a ramp that made wheelchair access easy, and we were allowed to skip the modest queue. Once in Terminal 3, we made our way to the Cathay Pacific lounge, and the route was wheelchair friendly with no issues, other than the usual crowding in the public areas.

As required, we headed down to the gate slightly early to allow for priority boarding for mum. Once there, we were moved to the top of the ramp, where the loading chair was waiting. Unfortunately, only one of the assistance crew was there, and he was not allowed to move mum onto the chair on his own. Disappointingly, we ended up waiting until the entire Boeing 747 was boarded before being taken on board.

On board, mum was well looked after.  Tom joined her for dinner in her suite, and things were going well. At some point later she needed to go to the toilet. This was a much more complicated affair. I had ensured that I had booked her in the nearest seat to the toilets on each flight, however it is still a considerable distance when you need support from two people to walk there, and care support to go.

The crew were fabulous, and since both mum and Tom didn’t fit in the toilet at the same time, shielded the doorway with the curtains until mum was settled and the door could be closed – likewise on her exit.  It is worth noting that airplane toilets are in no way suitable for the disabled and some consideration should be given to how the actual mechanics of getting in and out would happen.   We were lucky to be in First Class and have the staff and toilet availability for the time that it took, but I can imagine this being considerably more difficult in a busy economy section.

Landing at Cape Town, we waited for the plane to empty, and left using the loading chair. Mum’s wheelchair was waiting at the door, and as she was about to try and stand and shuffle over to her chair, she was grabbed by two of the Cape Town assistance team and lifted and dropped into her chair. It was over before she knew it had begun, and although incredibly efficient, may not have been as careful as someone with a painful injury might need. Luckily this is not the case with mum, and the difference between ‘health and safety’ concerns at Terminal 3 and Cape Town was quite dramatic.

Mum and Tom were whisked through immigration, but my wife and I had to join the queue. When we got through, we found that the assistance guys had loaded two trolleys with our cases and were set to go.

Off to Asara

I had arranged transport to Asara through Blacklane on their Uber-style app. Our driver Brendon was waiting for us and helped with the luggage, allowing Tom to walk with no bags to carry. The Mercedes V-class was a more upscale version of the one we took to Glasgow with captain’s chairs, which meant that there was less luggage room.  It is worth noting that not all similar vehicles will have the same luggage capacity. We eventually squeezed everything in and set off.

Asara Wine Estate for disable travellers

On arrival at Asara (photo above), we were pointed to a drop-off zone next to a sign pointing to reception. This turned out to be at the top of a flight of stairs, so my wife and I walked down to start checking in, while Brendon was told to follow a road that led towards the reception area. This tuned out to be a major detour around the estate, and they went missing, as far as we were concerned, for quite a while. It was another example of where we in the UK can take disabled access for granted.

Assigned rooms were good – Mum had an easily accessible shower, as requested, while due to some complications with the booking, my wife and I had been upgraded to a fantastic suite with a wraparound balcony overlooking the lake and the vineyards.  Again, due to South Africa’s attitude to accessibility, there was no way for mum to come up to the 1st floor to see the room.  In fact there were some totally inaccessible parts of the hotel, notably the pool area and the wine tasting room.

We used Blacklane again for the next transfer to Cape Town.  Again this went very well, with the 12 Apostles (picture below) being a particularly wheelchair friendly venue – as well as being just a fantastic hotel.

Disabled travel on British Airways

The transfer to Johannesburg

Three nights later it was time for the trip to Johannesburg. Again, Blacklane – and driver Brendon.  Once again, assistance at Cape Town was good, helpful efficient and easily available at check-in. Mum’s stroller was once again slightly too wide for the baggage drop, and once tagged had to be taken to the large baggage drop – conveniently next to the firearm check-in, if you’re wondering. Again, boarding was first and completed using the narrow boarding chair, row 2 this time.

Deplaning was somewhat different this time. We waited for the plane to empty, by the bridge at the front, as normal. Mum was put on the boarding chair, and unusually we were taken to the back of the aircraft, where a service vehicle with a lift body, similar to the catering trucks you will be familiar with was waiting. We got on, took a seat, and it lowered to its travelling height, before making its way around the airport to a doorway normally used for bus transfers. I have no idea why we weren’t simply allowed to leave via the bridge.

A lot of walking later and we ended up at the luggage carousel and got loaded up. We only had one assistance person with us by then, and we eventually got landside where our car delivery guy was waiting. As requested, we had a Discovery 5 waiting for us, which held all the luggage quite easily. Off we drove to Pilanesberg.

On safari

The final two nights were always going to be potentially difficult. We had decided on a safari lodge, as we had already covered city/sea and wine country. It was a long drive, and the roads in the North are not great. There are exciting points where your 120 km/hr road suddenly has a 4-way stop with speed bumps. It’s also very hot, even in March.  We arrived at the Black Rhino as darkness began to fall, tired and thirsty. First impressions were not good – each of the cabins were a long distance from the main lodge, on dirt road then wheelchair-unfriendly gravel. I checked my mails to the hotel, and although we had been told that it was not wheelchair friendly, it was suggested that someone who could walk with assistance would have no problem. I respectfully disagree.

In the end we moved between cabin and lodge using the car, which could get near enough to the cabin to allow mum to get in with only a short wheelchair ride. Although it was workable, it did not make for a relaxing holiday. The major part of a safari holiday is of course the outings. Mum decided she didn’t want to travel in the safari wagons, understandably, despite them being considerably more comfortable than they looked. Pilanesberg does allow some self-drive, although not in the area we were located. The track from the main road to the lodge was sufficiently long, however, that we did get a mini-safari for about half an hour, during which we got to see several animals, including a herd of elephant. And all from the comfort of a nice new Discovery 5.

Heading home

Back at Johannesburg Airport, our off-site car hire company was waiting for us, thanks to regular whatsapp updates on our journey back. We arrived a bit too early, and were prevented from checking in due to a power outage – South Africa has power shortages and has introduced rolling blackouts, known as ‘load shedding’, to help reduce the demand. This appears to completely screw up the airport check-in systems, and we had to sit rather longer than was comfortable landside before being allowed to drop our baggage and make our way airside.

One minor inconvenience was that mum’s stroller, which was accepted on every other part of the journey, needed to be wrapped in plastic this time. We had assistance take us to the lounge, where we sat and had our final South African drinks. As we were so tired, we tried to find more comfortable chairs to relax in.  These are rare in the British Airways First Class lounge in Johannesburg and we actually had more luck by moving to the considerably less crowded business section.

Boarding was possibly the best yet – straight down to the front, the now familiar ‘efficient’ African chair swap, and into 1st Class on a very pleasant A380. Within minutes we were settled with our drinks in our hands. I can’t comment on the toilet process this time, as mum had decided that after the last time, she simply wasn’t going on the plane again.  It was interesting to note that there are larger toilets in business class upstairs on the BA A380 fleet as this is where most airlines put First Class.

Landing at Heathrow was, as ever, a long long wait for assistance.  Although I had always booked assistance for Tom and rarely used it, he was going to need it this time, as we were at a Terminal 5C gate and had a long way to go for immigration and transfer. This was, of course, the time that no assistance was available.  Mum was OK, but by the time we got along the corridor toward the train, we had to ask our assistance guy to get another chair – which took ages.  Heathrow is just too big and too spread out to be convenient if you have any form of mobility issue and they need to improve their assistance team quite considerably.  Always plan a much longer transfer than you might expect.

Despite a two and a half hour transfer within the same terminal, we got to our A gate pretty much on time for early boarding. We headed down the ramp only to be stopped and held at the top of the bridge.  I suspect our original plane may have gone tech, because when we eventually got to board, it was onto a brand new A321neo, which still didn’t have branding, curtains, or the middle-seat trays in Club Europe. Again, boarding was simple using the narrow boarding chair, which mum had been placed in during the wait.

Arrival at Glasgow meant the reverse of the above.  Another tip for those travelling with restricted mobility travellers – do not hold the boarding trolley steady while they load it up, because when they go to move, you’ll trap your fingers in the brake lever.  This is something I should have learned the first two times it happened.

Our assistance team in Glasgow was just one person, and again Tom needed a chair, which was duly provided. This meant that when we got to the luggage carousel, we had two trolleys, two chairs, and three pushers between us – impressively, the girl from the Glasgow assistance team simply grabbed both Tom’s chair and a trolley and made her way out to the car park where our V-class taxi would be waiting.

Mum and Tom have decided that the trip has been a revelation, and that flying does not have to be a chore.  Both are in their 80s with various degrees of mobility issues, but they have now decided that travelling the world is an option open to them.

Despite some minor hiccups (mostly Heathrow induced) the whole trip was actually surprising easy, despite the non-wheelchair friendly aspects of some of the hotels.  I’d avoid safari locations, unless they are explicitly wheelchair friendly, but everywhere else was remarkably straightforward.  Never assume that it is too late to take a parent or elderly relative on another great trip.”

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Comments (96)

  • Niall J says:

    This is a helpful article. I take my octogenarian mother on holiday twice a year long haul out of T5 with transfers from Belfast City – she requires a wheelchair for distances. The mobility team at BHD and in most places we have visited in Oz, NZ, Singapore and Canada/USA have all been helpful and prompt. BA in the air have also been very helpful.

    Omniserve at LHR T5 have been consistently appalling with either late appearances or no shows and on two occasions we were abandoned mid-transfer as staff were going off duty. Travelling First and using the Concorde Room appears to make little difference and I have heard appalling stories form friends about Omniserve at LHR. In fact, I know folk who now travel via Dublin to avoid LHR!

    • Spurs Debs says:

      Makes no difference if you are travelling in a premium cabin. I was talking to the lady in concord room and she said they have asked if they could do their wheelchair transfers themselves but were told no.

    • Roger* says:

      Yes, we’ve been abandoned several times mid-transfer at LHR T3. This is claimed to be due to ‘security’ implications, i.e. individual staff members may not pass between airside and landside.

      Tosh! That doesn’t apply at the non-UK airports I mentioned earlier.

      We normally have 3 handlers at T3, plus the joy of being dumped in corridors, the last one being at the top of the slope down to the baggage carousel in the knowledge that our continuing journey to our waiting driver is not much more than a few metres away.,

  • Roger* says:

    Many thanks to Gary for a terrific report, to Rob for publishing it, to Spurs Debs for her insight, and to other HFPers for their contributions.

  • Greg says:

    Thanks for a really great article.
    I had my right leg amputated almost 10 years ago but didn’t want to let it stop me travelling so I have been through lots of airports in those intervening years. Without doubt the worst place for assistance is Heathrow which has always been unremittingly shit. The staff themselves have always been great but there just isn’t enough of them to do even a half decent job. A few years back I landed on a 380 from LA and there were 6 passengers needing assistance. They sent one bloke. It was farcical.
    As mentioned by someone else anyone with a disability should ring BA to arrange suitable seat reservations which are always free. Even the indian call centre always do the job, although once it took me a while to convince the guy that having a leg missing is actually a valid disability 😊

    I have a trip coming up to the Seychelles and have a 90 minute transfer time after a flight from Manchester. No way am I leaving that to chance so I’ll be hobbling through on my own.
    Do people think 90 mins is enough or should I ask them to move me to a much earlier flight? Annoyingly tI was originally booked on the 2pm flight would have been perfect but it’s been cancelled and the earlier one is at 12.10.

    • Spurs Debs says:

      Greg only you know if 90 mins is enough for you to get through in time. I would ask for earlier flight.
      Why kill your self “ running” for a plane if you don’t have to. You are also assuming it will stay 90 mins what about if it’s delayed?

      You know as well as I do when you have a mobility problem everything takes twice as long to do.

      Ask for earlier flight then you needn’t stress about it or put yourself in pain trying to transfer quickly.

      • Greg says:

        Cheers, I am kind of leaning that way but my wife isn’t keen on sitting around at Heathrow for an extra 3 hours. I would be happier though so will try to persuade her.

        Thanks again

        • Spurs Debs says:

          Your wife will be even more unhappy if you miss your connection!
          Book a lounge for the both of you so she can wait in comfort.

          I’ve heard marriage is all about compromise so treat her to a lounge and hopefully that will be ok. 😁

        • Shoestring says:

          🙂 leaning that way

          @Greg – guess what? My wife also hates sitting around waiting in airports, so tends to cut things a lot finer than me.

          Guess who got caught up in traffic & nearly missed her flight at Easter?

          Guess who cost us £125 when she couldn’t find the airport carpark and had to upgrade to Meet & Greet with minutes to spare?

        • Greg says:

          @Spurs Debs – Missing the connectio would be awful. Good point about the lounge although no need to book as this is in Club Word courtesy of a BA Amex 2 for 1 voucher. I was amazed I managed to actually nab the seats

          @Shoestring – Sounds exactly like my wife. It’s not cost us a flight yet but I’m not sure I want to risk it on a Seychelles one. If it was New York they could stick us on another plane but if we missed this one that’s a day gone from the holiday

      • Greg says:

        You’ve persuaded and my flight is changed. I’ll now have time to mooch around the Whisky shop in T5 so we have a nice bottle for our holiday nightcaps 🙂

        Cheers for the advice, I am much happier now that is sorted

        • Spurs Debs says:

          Well done Greg and now you can stop worrying.

        • Gary Sharp says:

          Get yourself into Plane Food and enjoy the best airport martini you’ll ever have!

  • Maxine Chivers says:

    This is an excellent review Gary. I have a disabled son who is now 11 years old. I took him to South Africa when he was a toddler and I was pregnant with my daughter and she is now 9 years old. We always tell the airline that my son uses a manual wheelchair and doesn’t walk. I like them to take us through customs and to the gate for the plane The wheelchair that takes him to his airline seat is very narrow. Last year an airline broke his wheelchair and the hotel manger in Sri Lanka tried to mend it. We had to fly onto Malaysia, the Philippines and Singapore with his broken wheelchair. We flew home from Singapore on Norwegian Air and they seemed to have mend it. We have just come home from another trip and we arrived in a country to find they had folded his wheelchair in half and it took ages to open. The toilet on the plane is way too small for changing a nappy for my 11 year old son. Rooms vary and a disabled room is for two not a family of 3. Transport in cites also varies and some taxis won’t be able to get my son’s wheelchair inside.

  • DavidK says:

    Very interesting article. It is not something you really think about until you need to. One can only imagine what it would be like as a wheelchair user trying access the super slim lavatory on the new configuration A320.

  • John says:

    A very interesting and informative article … well done Gary.

    My wife needed disability assistance on flights around Asia and to Dubai. The service in Dubai was excellent and BA were good too. But Heathrow was an utter disaster; frankly, a disgrace.

  • Wayne says:

    I use an electric wheelchair and recently travelled LHR SIN SYD BNE SYD LHR with 1-5 nights in each place. This was my first trip with an electric wheelchair (previous trips had been with a manual chair). I travelled First to SIN and business for the other 4 flights (all with Avios and using an Amex 2 4 1 voucher for the LHR to SYD flights). I was very nervous in case of damage to the chair, even with additional insurance for the chair. The whole process was easy and hassle free. Staff at every airport were very helpful and Qantas staff are fantastic. I wouldn’t hesitate doing long haul again with an electric wheelchair.

  • Nic says:

    A great article. When I flew United recently in economy to San Francisco, the one toilet was definitely large enough for a wheelchair. I find it amazing that with all the relevant legislation in the UK, Ba can get away with not providing a large enough one on its planes esp in first class.

    On the South Africa side, having lived there for a while, you simply don’t see anywhere near the number of people in wheelchairs or mobility scooter that you do here. Maybe short life spans coupled with more active lives?

    • Lady London says:

      Same in NZ apparently. Why do so many older people seem to have mobility problems in UK compared to these two countries?

      • Shoestring says:

        People won’t like the answer and of course it doesn’t apply to non-fault disability.

        But a lot of mobility disability in older life is caused by earlier lifestyle choices, eg alcohol abuse, poor dietary choices including incorrect intake of minerals, vitamins, fats, sugars, vegetables & pulses, over-eating and obesity leading to many things such as diabetes, too much body weight on knees, hips, osteoporosis; lack of exercise & a sedentary life etc etc

        Not preaching, just sayin’

        • Shoestring says:

          And bodies do actually wear out in older age, however healthy a lifestyle you managed.

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