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Coronavirus refund policies: British Airways, Virgin Atlantic, easyJet, Hilton, Marriott

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Due to rapidly changing policies over coronavirus cancellations and travel waivers, we have decided to compile all the information we have in one up-to-date reference post. Hopefully this gives you an overview of your cancellation and refund rights with the major travel companies we cover on HfP.

As well as links to the offical guidance, we have included information from the anecdotal data left in our comments.  Thank you to everyone who has left feedback.

We will update this as changes occur.  It is currently correct as of 13th May.  If you have experienced something different to the policies described below please let us know in the comments or email rhys @ headforpoints.com

British Airways coronavirus refund, change and status policies

Read the British Airways COVID-19 travel advisory here.

Cash flights: all flights up until 31st December can be cancelled in exchange for a British Airways voucher which is valid on any route until 30th April 2022 (this extension applies to previously issued travel vouchers, too).

If your flight has been cancelled by British Airways you are entitled to a full cash refund instead.   The only way to do this now is to ring BA at 0800 727 800. Do NOT select any of the options. Your call will eventually go through and you will here the customary BA hold music. This process took me about 15 minutes the other day, although recent comments suggest the lines are currently very busy.

Your refund should include any seat selection fees and other additional payments.

Avios redemptions:  you are entitled to a full refund in the event that British Airways cancels your flight.  Follow the instructions above if you want a cash refund rather than a voucher for your taxes and charges.  If your flight is still operating and you cancel an Avios redemption of your own volition, you are entitled to a refund of all the Avios and taxes and charges paid, minus a £35 fee.

‘Avios + Money’ bookings (Avios bookings where cash was used to reduce the Avios required):  these work on the same basis as standard Avios redemptions. You are entitled to a refund of your Avios and cash regardless of whether British Airways has cancelled your flight or not.  A £35 per person cancellation fee applies if your flight is still operating.

‘Avios part-payment’ bookings (cash bookings where Avios was used to reduce the cash required):  British Airways is offering a voucher for tickets where the flight is still operating. The voucher is for the original cash price – ie. if your flight was £900 before you reduced the cost with Avios you will get a voucher for £900.  Cash refunds are available instead of a voucher if your flight has been cancelled but, as per the above, you will need to call to request this or try our workaround.

Flight & hotel/car or BA Holidays package:  if British Airways has cancelled any part of your holiday you are legally entitled to a full refund in cash.  If you choose to cancel of your own volition BA will retain your deposit.  There are strict UK laws surrounding package holidays but these have been relaxed slightly. You should still receive your cash within a reasonable time frame, however.  There will be no attempt to make you take a voucher.

American Express 2-4-1 vouchers:  all British Airways Amex 2-4-1 vouchers have been extended by 6 months.  This includes vouchers which have already been used – if you cancel, it will come back with an extension – and all forthcoming vouchers which will be issued by 30th June 2020.

Lloyds upgrade voucher:  you can apply for a six month extension if your Lloyds Avios Rewards credit card upgrade voucher is due to expire in March or April by calling Avios

Executive Club status extensions:  if your British Airways Executive Club membership year ends in April, May or June your tier point requirements to renew have been reduced by 30%.

British Airways A380

Virgin Atlantic coronavirus refund, change and status policies

Read the Virgin Atlantic COVID-19 travel advisory here.

Cash flights: All flights cancelled by Virgin Atlantic are eligible for cash refunds.  These cannot be claimed online and require a call.  Remember that there is no rush and that as long as your flight is cancelled you can claim your refund at a future date.  Virgin Atlantic has been reaching out to passengers with existing bookings to offer targeted rebooking incentives including bonus miles, upgrades and cash cards.

If your flight is still operating, Virgin Atlantic has implemented a flexible booking policy. Tickets booked between 12th March and 30th June for travel until 31st December 2020 can be rebooked free of charge for dates up to 31st May 2022, although you may have to pay a fare difference. Virgin will keep your ticket open for you to rebook at your convenience.

If you booked on or before 19th March there is no change fee AND no difference in fare as long as your travel prior to 30th November 2020. A fare difference may apply for rebookings between 1st December 2020 to 31st May 2022.

Virgin Flying Club miles redemptions:  You will pay £30 if you cancel your booking at least 24 hours before departure to receive a full refund of all miles, taxes and fees.  The fee is waived if your flight is no longer operating.  Virgin Flying Club redemptions booked between 6th March and 31st March are eligible for free changes although reward seats must be available on your new dates.

Virgin Flying Club status:  Virgin Atlantic has announced that it is extending Gold and Silver members’ status by six months. Companion, upgrade, credit card and Clubhouse vouchers have also been automatically extended by six months.

Virgin Atlantic coronavirus refund and change policies

easyJet coronavirus refund, change and status policies

Cash flights: As of 30th March, easyJet has grounded its entire fleet.  Any flight cancelled by easyJet is eligible for a full cash refund. Some people have had success in emailing flightrefund@easyjet.com for a refund. You should include the booking reference, departure date and preferred language in the subject line in the following format: Booking Reference/Departure Date/EN. If this does not work, you will have to call 0330 365 5000.

You CAN request a voucher for a cancelled flight via Manage Bookings.  These vouchers are valid for six months from the date of issue – the rules are vague but it seems that you only need to book, and not fly, within six months.

easyJet is waiving its change fees for flights allowing you to rebook on different dates and/or routes if you wish.  This is possible irrespective of whether your flight is cancelled.  You must pay any differences in the fare.

Any ticket booked with easyJet at the moment for future travel will be covered by the ‘free changes’ waiver although fare differences must still be paid.

It is reportedly exceptionally difficult to reach easyJet by telephone.  One reader who speaks Italian contacted the Italian call centre, for a UK booking, and had his call answered virtually immediately and his refund processed.

It is not clear if easyJet Plus members will have their annual membership extended.

Hilton coronavirus refund, change and status policies

Read the Hilton COVID-19 travel advisory here.

All existing bookings are fully refundable, for cash, on stays until 30th June, irrespective of the original room rules.

New bookings made until 30th June will be fully refundable irrespective of how far in the future your stay occurs.

Hilton Honors status:  Hilton is automatically extending member status for an additional year, to 31st March 2022.  In addition, any member who was due to lose status on 1st April has had it extended to 31st March 2021.

Points expiry has been put on pause until 31st December 2020.

IHG coronavirus refund, change and status policies

Read the IHG COVID-19 travel advisory here.

All existing bookings made by 6th April for stays until 30th June 2020 have had their cancellation fees waived.  There is NO cancellation or change policy for bookings beyond 30th June 2020.

However a new discounted ‘Book Now, Pay Later’ rate has been introduced that allows free cancellation up to 24 hours before arrival.  You can no longer book prepaid rooms.

‘Best Flexible Rates’ now have free cancellation until 6pm on the day of arrival.

IHG Rewards Club status: IHG Rewards Club status has automatically been extended by 12 months, carrying over until early 2022.

IHG Rewards Club elite status points requirements for 2021 have been reduced by 25% for all members.

Spire Elite members will receive an additional ‘choice benefit’ of 25,000 points or Platinum Elite status for a friend.

In an email, IHG has confirmed it would be extending Ambassador status by three months for those who pay for it although this is yet to appear on accounts.

Credit card free night vouchers expiring after 1st March 2020 have been extended until 31st December. All certificates earned in 2020 will be valid for 18 months.

IHG coronavirus refund, change and status policies

Marriott coronavirus refund, change and status policies

Read the Marriott COVID-19 travel advisory here.

All existing bookings are changeable or cancellable for no charge up to 24 hours before arrival until 30th June 2020.  For clarity, this includes bookings for stays AFTER 30th June but the cancellation or change must be made before 30th June.

Hotels are allowed to refuse to honor this policy if your stay is “with special event restrictions or peak demand weeks”

New bookings made before 30th June, for stays at any point in the future, will be changeable or cancellable free of charge up to 24 hours prior to arrival.

Design Hotels and Homes & Villas by Marriott are excluded from these policies.

Marriott Bonvoy status:  Status earned in 2019 will be extended until February 2022.  It has paused points expiration until February 2022 and extended the expiration of suite night awards by one year (to December 2021).

Free night awards from credit cards, annual choice benefit, promotions or travel packages due to expire in 2020 have been extended until 31st January 2021.

Comments (371)

This article is closed to new comments. Feel free to ask your question in the HfP forums.

  • Zain says:

    Rob, it looks like Amex have disabled the link to raise new chargeback requests. Can you confirm?

    On a side note, Amex had credited £250 worth of chargeback requests across 4 transactions with Easyjet in my account. Now Easyjet have disputed everything so Amex have reopened all cases. These are for flights this month which Easyjet clearly won’t be operating so I don’t get what information will they use to support their side of the dispute.

    • Lady London says:

      Extraordinary circumstances – which this overall current environment certainly is – only exempts the airline from paying you the compensation of around 300-600 if they cancel or significantly reschedule your flight.

      On 18th March the European Transport Commissioner made a statement confirming that currently exceptional circumstances apply so the compensation right does not apply as the cause of these cancellations is out of the airline’s control.

      Everyone agrees with this and our sympathies are with the airlines. However whilst there is a lot of panic about and we all have a lot more to go through, the airline industry will resurge eventually back to making profits. Airlines are not a public service and by far it’s not just them. The situation will pass and like any business good players will survive with support of the government’s and finance markets and some poorly managed ones will even survive with government support. But in the case of a well managed airline the need for support is also temporary if we take a long view.

      In the EC announcement it was confirmed that other rights under EC261/2004 stand so customers have the right to choose a refund or a reroute (rebooking) at the customers choice not the airline’s. Specifically, the announcement clarified that a customer does not have to accept vouchers if they want a refund.

      The airlines don’t have to pay compensation but they have been told they still have to behave properly and refund I think it’s fair. Anyone who has observed the tricks airlines go through to try not to give their customer these rights or their compensation even in normal times, will agree with me and the EC Transport Commissioner No you don’t have to compensate but as you didn’t provide the service then you can’t keep your passenger’s money. This is a business risk and should not become the risk of the customer.

      So I agree with you @Zain I have no idea why easyJet, which is now temporarily not running anyone’s paid-for flights, and which is sitting on a huge pile of cash as well as the huge pile of their customer’s money, thinks they have the right not to refund customers money for the service they did not deliver.

  • Lady London says:

    I think we will find that any airline disputing a chargeback is just trying to use the dispute process to gain time to keep the customers money. The airlines think their wish to make a profit in the future means they can keep the money they owe to someone who’s lost their job and has a family to feed.

    The only possible reason Amex and other card companies could allow an airline to delay a full chargeback is if Amex and the card companies are also trying to save their own money.

    More sinisterly, let’s hope that the airlines are not able to succeed in destroying consumer rights by the lobbying they will doubtless be doing behind the scenes so they don’t have to give customers their rights. They are businesses not a public service.

  • surfnode says:

    Cancellation of Virgin Award booking in July, 30 GBP fee of course. All via text and they sent me this confirmation:
    “No trouble at all, I can cancel those out now for you. You will have a confirmation sent to your email within the next 20 days and then the refund will be paid within 100 days.
    Miles are back in the account now also!”

    Is that normal or are they just managing their cashflow? I assume the money is safe anyway (ca 1k in Taxes) as paid via credit card but still…

    • Lady London says:

      100 days is taking the ****.
      It’s also putting you actually getting the money back, at risk.

      Personally id go to my credit card.after 28. EC261 says they have to refund you in 7 if it was their cancellation not yours. Generally in these times I could accept up to28. If rich and with an attitude towards taking risk possibly up to two weeks more. But being told 100 now, with airlines regularly not meeting their own deadlines even in normal times, is asking me for too much faith so I’d go to credit card after 28.

  • Rob says:

    Very weird. It was there – in fact, it was there yesterday morning, so for over 24 hours – and now it has gone.

  • Niblo says:

    Hello! I had a Flight + car holiday booked to Finland in late May. Looking to move to September. BA cancelled the May LHR HEL flights there and back. For September only Finnair is showing (on BA codeshare), no BA metal, and AY is a lot more expensive (their pricing to HEL always is). Should I expect BA to move me to the more expensive Finnair flights at their cost, as they cancelled?
    Sadly, I had only paid so far the deposit not the full holiday price. thanks

    • Lady London says:

      You should be ok if you paid even just the deposit. You will find out what should happen if you read the terms from when you bought the package

      Basically if you want a refund of what you paid I would expect you to get it. If you call them s d ask are they booking you on Finnair instead I would expect you to get that too and for another date provided there isn’t s problem with the hotel as well.

      Give them a call.

      • Lady London says:

        Ps there is no way you should be asked for any extra money if it does turn out to be Finnair flights

  • Andi Hawes says:

    Apologies if this has been covered, but i was planning an Easter 2021 getaway to Orlando on Miles. What is peoples thought on booking this in the current climate?
    You think id get a taxes refund if the airline collapsed?
    And how do you book miles seats when the outbound becomes availble 331 days before the flight but the return is not available?

    Id assume id lose points, used or unused if it did collapse

    • Rob says:

      Taxes are covered by Section 75, yes.

      You can book the outbound now and ring BA to add the return when it comes up.

  • TimM says:

    Rob, there is little point in the law when the courts have been closed. Those who have our money are using it as they want regardless of the law and at the same time very vigorously lobbying governments for changes in the law so they can continue to keep it – regardless.

    I have asked for my refund, when it was possible to ask for a refund. It isn’t now. That was a month ago. I have asked for a chargeback on my card. That was a week ago. No contact, other than automated, from either.

    I can see the days of paying in full for flights other than today or tomorrow will come to an end. Airlines will never be trusted again.

  • Ron Harris says:

    Appreciate some advice on this one – I just got an email from BA about a travel voucher – this was for reward flights back from Atlanta on 24th March inc a domestic transfer LHR – EDI.

    In an email I received just now BA say I am not entitled to a travel voucher as I had already started my journey. They cancelled the inbound flights and made no contact with me about rebooking, I had to get my own way back from Atlanta, which I did as a precaution anyway, but they made no effort to contact me.

    Clearly I am going to have to phone them but am I entitled to a whole refund for the booking or for the return legs or nothing as they claim?

    • Ron Harris says:

      Plus weirdly the booking has disappeared from my flight history – is that normal?

    • Lady London says:

      sounds a bit weird. Ok do they did not contact you? When and how did you find out your flight was cancelled? Did you not ask them for a reroute/replacement flight or refund at that time?

      Ok they or your travel agent(if you used one) should have contacted you. If they didn’t I would still expect you to have given them a reasonabl chance to sort you out. So I am hoping to hear you did at least try to contact them but perhaps could not get through on the phone.

      Provided you acted something like the above then they’re talking bolox and they now owe you a refund if you say you want one, that is your right and you don’t have to accept a voucher. With an avios booking especially, you shouldn’t. Agios comes back to you as avios, cash as cash as normally. Just nothing deducted as it wasn’t your change.

      If you get stuck you can go to the UK credit card you paid on request s75 refund of my your alternate cost s to get home – as that was a consequential loss of the cancellation you suffered / replacement cost of what you paid for.

      If you tried to reach them and failed or they refused the airline also owes you any extra accomodation, transport and meals cost if you had to spend longer before your replacement flight – but you had to have given them a reasonable chance to provide these before you arranged yourself – is they refused, their support was nowhere to be found or they were uncontactable. You claim those under EC261 off the airline but under s75 your UK credit card is also liable for these if airline doesn’t pay.

      If you paid on charge card your only option is chargeback which will not cover everything but if it’s Amex talk to them nicely and their reputation is for decades their own help will be quite good.

      • Lady London says:

        Ps as you already consumed the outward part of the ticket your remedies will only have to concern the ticket back from ATL on the 2 flights.

        Nice try but of course since you used half of it you don’t get the used half back as well. If you read the actual EC261 legislation text there is a narrow case where if you do a double Axel and a triple flip you could just about say you deserved the outward back as well but that does not sound like your case.

        • Lady London says:

          So if ba are refusing then you could claim your cost of however you did get back instead – but that doesn’t mean you get a double payout from airline and/or cardco – you choose to claim either your more expensive actual journey home or a return of your cash and avoid.

          • Ron Harris says:

            I couldn’t get in touch with BA when I was in Atlanta, so I took the initiative and booked a one-way with Virgin, BEFORE BA cancelled the inbound flights. But BA didn’t know that obviously.

            But neither did they offer me any rebooking options later when they did cancel the flights, either in MMB or by email. I’m not looking for compensation, merely the refund on inbound legs.

            I will try and phone today

            Thanks

          • Ron Harris says:

            Arrrrghhh BA contact centre just cut you off everytime – how can anybody possibly get through?

          • Lady London says:

            I think you must make clear that when you realised there was a cancellation on your return leg you tried to contact them to request them to reroute/rebook you but you could not get through. Therefore you are looking for a refund of the avios for the return leg and half the taxes or correct proportion of.

            I think to try to recover the cost of transport you took to get back instead is more precarious as you’ve admitted you booked it before you were told your original flight was cancelled. Not impossible to claim depending how you present it, just more precarious.

          • Ron Harris says:

            Thanks very much for the advice and I agree.
            STill not been able to get through on phone though!!

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